1975 ADJ MIN JUN 26 - Laserfiche WebLink

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ISO BUILDING AND SAFETY: City Manager Huffaker read the introduction stating that departmental funds are provided in this budget, including monies for maintenance of all City buildings. Mr. Huffaker called Councils attention to a $5,000 Appropriation for demolition of unsafe housing, this was initiated by the Council during the last fiscal year. The City Manager said $23,000 is allowed for work which will be done by this department for other departments and charged to the requesting department. Mr. Twiss explained that the $5,000 for demolition is eventually recouped through formal agreements or via the tax bill. Mr. Twiss responded to questions from the Council regarding the work they do for other departments, by saying, the work is done by the two-man maintenance crew and that they have done much of the remodeling going on in various City facilities. Councilman Rehrer questioned the Capital Outlay tilting arbor table saw. Mr. Twiss said currently his department does not have one and the maintenance crew is using his personal saw. Councilman Rehrer asked about the Depreciation account 22 on Page 67. City Manager Huffaker responded this is for 3 vehicles - 2 cars and 1 truck. r'nMM 7NTTV SFRVTr VR - AnMTNTSTRATTON -_ City Manager Huffaker reported this budget provides funds for the administrative cost of the Community Services Department. Mr. Huffaker said included in the operating section is $1,800 to reimburse the Community Service Director for the use of his private vehicle on City business. Mr. Huffaker reported Earl (Mr. Earl Young) has indicated that he would prefer a car allowance rather than having another vehicle purchased. Councilman Gonzales asked about the fate of Earl's present car. Mr. Huffaker said the Parks and Cemetery Superintendent has been given the car. Councilman Gonzalessaid he didn't want to be misunderstood, that he would utilize a double standard, but in his opinion there is adequate transportation available. Mayor Huntoon asked how many vehicles do we have out in the Parking lot? Staff repponded that it was difficult to say as cars are used on a "as needed" basis f6r instance, the construction inspector has a car, the Collection Supervisor, and the Purchasing Department. Councilwoman Spragins asked who uses the Green Truck? Mr. Huffaker replied that the Janitorial CETA men are using it. Mr. Young said he has used his own vehicle for out of town driving since the first of January. Councilwoman Spragins asked Mr. Young if he had two girls in his office. Mr. Young replied, that one - the Intermediate Typist Clerk handles most of the telephone calls and payroll sheets and the other - the Secretary II is the department's secretary. Councilman Hayes asked how much in -town driving Mr. Young does per day. Mr. Young and City Manager Huffaker replied that Community Services is the largest department requiring coverage of a very wide area, also, there are many meeting functions which Mr. Young is asked to attend. Mayor Huntoon's opinion was that this department head shouldn't be without proper transportation. On consensus of the Council the $1,800 car allowance was left in the budget. Councilman Rehrer inquired about the $10,000 increase in wages on Page 69. City Manager Huffaker replied this department is being reported similar to the Finance Department in that it has been split up. Mr. Young reported that the Administrative Assistant position and the typist clerk position were only budgeted a portion of the year. Councilwoman Spragins asked Mr. Young why he needed two girls. Mr. Young said there had been 4 girls before; one in Planning and Recreation, one in Building and Safety and his two, now were down to 3. Mr. Young explained due to the reorganization the employees the girls handle are now 74; the Secretary handles minutes of the Cemetery Commission, takes dictation and does the typing for the four super- intendents; the clerk typist primarily works with the field crews keeping track of their time sheets, she is the one that primarily answers the phone, makes out the permits and types various reports. Councilman Gonzales asked what is the primary function of the Administrative Assistant. Mr. Young introduced Mr. Bob Hadfield as the Administrative Assistant and reported that Mr. Hadfield has been specifically working in monitoring sources of chloried exceeding the limitations, contacting the business community, he has to date located in excess of one thousand pounds of salt per week being dumped into the sewer system. Councilman Gonzales asked who was handling this before the Administrative Assistant? Mr. Young said that through Federal Policy the City must comply within the limits established, and though it was handled by prior staff it was not done adequately. Mr. Young said Mr. Hadfield has been contacting the business people asking them to cooperate. Mr. Young reported Mr. O'Hair does do some of the monitoring and in the past, it has been on a hit and miss effort. Mr. Young said Mr. O'Hair has a very sophisticated plantto run, in addition to two sewer substations, that the maintenance and operation of the physical plant and the actual physical monitoring system keeps him and his people very busy. JUN 2 V i975