1976 ADJ MIN JUN 5 - Laserfiche WebLink

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Discussion followed on whether it would be cheaper to contract or pay for a full-time attorney. On Council consensus Account 27, Membership, Dues and Fees, in the amount of $350 was deleted. City Attorney Edwards explained his current situation with regard to his outside clients, saying for all practical purposes he is not accepting any new clients. Moved by Councilman Gonzales, seconded by Councilman Rehrer to tentatively approve the City Attorney's budget with the deletion of the $350 in Account 27. Unanimous vote. BUDGET: (Preliminary) Finance/Administration The City Manager introduced the budget saying it reflects a minimal increase over the previous budget, the request for professional services - outside audit fees, has increased, other increases in the Maintenance and Operation are due to inflation, and increases in Personnel Services are due to merit step salary increase and retirement costs. Council discussion followed on merit step increases, whether they are mandatory, on what basis are they granted, etc. Mayor Beltran suggested that when the Council gets into Goal Setting that the Merit System be one of the items looked at. Mayor Beltran suggested that the Director of Finance position be filled at the earliest possible time. Mayor Beltran said he did not like operating any department without a formal department head. The City Manager was asked what the status was in filling the Finance Director's position. Mr. Huffaker said the initial recruiting did not successfully obtain a Director and he intends to recruit again after budget sessions. Councilman Gonzales asked what the total savings has been due to not having a Finance Director on board. Acting Finance Director Andengaard stated that from September forward her total salary as the Assistant Finance Director and a differential portion of the Director's salary had been saved, however, the department did have some additional expense in the General Services area due to move up in positions to cover the Purchasing Agent's position. Questions were raised on Account 28, Travel and Meetings. On Council consensus $300 was deleted for miscellaneous meetings regarding Meet and Confer. Moved by Councilman Hayes, seconded by Councilman Rehrer to tentatively approve the Administration portion of the Finance Budget with the deletion of $300 from Account 28. Unanimous vote. Accounting City Manager Huffaker introduced the budget saying minimal increases in Personnel Services are due to merit increases and retirement costs, the Maintenance and Operation increases reflect 50% of the Total Data Processing costs. Mr. Huffaker said all remaining accounting procedures will be converted during the coming 1976-77 fiscal year. Mrs. Andengaard informed the Council that under Account 1302-03, Salaries, Overtime, there is an error in the justification. Mrs. Andengaard stated that the request is not for Animal Clinics and Police Auctions as stated, as these are covered under Utility Billing, but that the overtime is needed for the conversion to data processing. Discussion followed on the total costing of data processing. Moved by Councilman Hayes, seconded by Councilman Gonzales, to tentatively approve the Accounting Budget of the Finance Department. Utility Billing City Manager Huffaker introduced the budget saying a decrease of $38,756 is due to allocation of Data Processing and the transfer of one Account Clerk I to the Data Processing Activity. Mr. Huffaker said office and postage supplies are up due to inflation of paper products. In addition, Capital Outlay includes three low cost adding machines and a cabinet to house the bound computer printouts. Discussion followed on Account 1303-03, Salaries, Overtime for Training Purposes. On Council consensus the sum of $300 was added to Account 1303-03. Moved by Councilman Gonzales, seconded by Councilman Hayes to tentatively approve the Utility Billing Budget of the Finance Department with the addition of $300 to Account 1303-03. Unanimous vote. ADJOURNMENT: Moved by Councilwoman Cisneros, seconded by Councilman Hayes, to adjourn to Wednesday, June 9, 1976, at 7:00 p. m. Unanimous vote. Mayor Beltran adjourned the meeting at 3:15 p. m. Approved this day of 91976 Mayor * * * * * * * * * * * * 4 - ea5l,�� HELEN A. RAMOS City Clerk City of Colton JUN t"; 1976 zy7W