1980 ADJ MTG MIN JUN 17 - Laserfiche WebLink

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Mayor Gonzales read the City Treasurer's letter in full. 421 Councilman Rehrer stated he could not see or go an increase of $6,000 for this position. Council was of the consensus that the request should be looked at during the final budget consideration. Moved by Mayor Gonzales, seconded by Councilman Hayes to tentatively approve the City Treasurer's budget excluding the additional request for $6,000 salary in- crease and to take it into consideration at the end of budget deliberation. Unanimous vote. City Clerk City Clerk Ramos presented the budget for the Office of the City Clerk, saying the major requests in her budget that were deleted by the City Manager were that of two additional persons. Mrs. Ramos briefly explained how the switchboard came to fall under her supervision, that in the event the time comes when the current CETA position is no longer fund- able, it would be imperative to have a permanent person on board to do the relief (D work. Mrs. Ramos said hopefully it would never come to a point where she or the Co Administrative Secretary would again have to help on switchboard on a regular basis, this is a very expensive way to handle this situation. Mrs. Ramos explained the need to have a Secretary I added to the office to assist in preparing records for microfiliming, do the routine clerival office work, and most Q importantly learn the processing of liability claims. Mrs. Ramos said the second position requested is that of Microfilm Clerk, this posi- tion is currently filled with a CETA person whose work assignment time runs out in September, 1980. The Microfilm Clerk does filming for all City departments, it is a much needed position as all departments are desirous of improving their record accountability. Mrs. Ramos explained with the two additional persons requested aboard, she would be available and able to assist other departments with their records as she has often been called upon to do. Mrs. Ramos explained the function of her office is to lend cleri- cal support to the total City operation, both Council and Staff wise, the office is one of controlled paper flow. Discussion followed on transferring the budget accounting of the switchboard to the Civic Center Budget and taking it out of the City Clerk's Budget. On Council con- sensus, the funding for the Switchboard Operator was transferred.to the Civic Center Budget, leaving the supervision responsibility with the City Clerk. Councilwoman Cisneros recommended that the Microfilm Clerk continue to be funded and manned through the CETA Program. After further discussion, moved by Councilman Hayes, seconded by Councilwoman Garcia, to tentatively approve the City Clerk's Budget, adding the Secretary I position, and authorizing the Microfilm Clerk through CETA. Unanimous vote. Planning Planning Director Trevino presented the Planning Budget informing the City Council that under Professional Services he is requesting $45,000. Mr. Trevino explained that $25,000 has been saved in the current 1979-80 FY Budget in the Salary Account, as one position has remained vacant. Mr. Trevino said he would like to see an ad- ditional $20,000 added to the $25,000 savings to be budgeted in the Professional Service Account for the purpose of contracting with an outside firm for complete update of the City's General Plan. Discussion followed. Moved by Councilman Hayes, seconded by Councilwoman Garcia, to tentatively approve the Planning Budget as submitted. Unanimous vote. Community Promotion City Auditor Young explained the Community Promotion Budget of $6,120 allows for Council attendance at League Meetings and Conferences, SANBAG and SCAG annual dues, JUN 17 1980