(1)AR 032007 Traffic Signalization (2)

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Company would dedicate to the City right of way along the west side of Rancho Avenue, commencing at the railroad, south to Agua Mansa Road. A draft agreement is underway and prior to construction of the signalized intersection this agreement will be fully executed. The dedication of this segment of Rancho Avenue is needed to allow for the capital improvements correspondent to the second phase of the 3-5 Comprehensive Storm Drain Project. The fourth and final component included in the proposed design agreement (attached as Exhibit B) is the design of a `school bus drop-off point' in front of the Rogers Elementary School, along Laurel Avenue. This improvement is part of a County funded project designed to increase the safety of pedestrian and school children; the project exists in the CIP as the Dr. Paul J Rogers Elementary Improvement Project. ANALYSIS/DISCUSSION: The Public Works Engineering Division issued a Request for Proposals (RFP) to seven consultants requesting plans, specifications, and estimates for the design of three traffic signals and a crosswalk signal in front of Dr. Paul J. Rogers Elementary School. Of the seven consultants contacted three consultants responded to the RFP, below are their corresponding cost proposals and interview rankings: Consultant Costs Proposal 1) Katz Okitsu and Associates (Ontario, CA) $ 28,035 2) Minagar and Associates, Inc. (Irvine, CA) $ 27,957 3) CBM Consulting (Gardena, CA) $117,863. The evaluation process of the written proposals rated Katz and Okitsu and Associates in first place, above Minagar and Associates, Inc. and CBM Consulting. Staff recommends awarding the design agreement to Katz, Okitsu and Associates (KO&A) as their proposal incorporated the signal timing design for each intersection and was more comprehensive. While Minagar's cost proposal is lower than KO&A's by $78.00 it does not incorporate the cost of the signal timing design, which is approximately $500 per intersection. On February 7, 2007, Principal Gonzales, Council Member Toro, and the City Engineer met on site, at Dr. Paul J. Rogers Elementary School, to discuss the proposed pedestrian safety improvements along Laurel Avenue. Principal Gonzales requested a school drop-off zone be installed rather than a signalized crosswalk. Installation of a school drop-off zone would advance the pedestrian safety of the Dr. Paul J. Rogers Elementary School Zone further than a signalized crosswalk. As design of this improvement was not part of the original RFP, staff recommends awarding the agreement to the most qualified consultant for design of the three traffic signalization projects and adding the design of a school drop-off site to the scope of the agreement; the design of the school drop-off site requires engineering design proficiency equal to that of the work bid on December 11, 2006. It is prudent the school drop-off site is added to the agreement's scope of work as it will result in project savings. The school drop-off site will be located along Laurel Avenue and includes a zone for vehicles, as well as a separate zone for school buses. Upon the City's request to incorporate the design of a school drop-off site instead of designing a signalized crosswalk Katz, Okitsu and Associates submitted a new cost proposal for both the traffic signal designs and school drop-off