2016-05-03 Jt. Reg Mtg Minutes - Laserfiche WebLink

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2016 MAY 03 REG CC/SARDA/CUA/CPFA/CHA MEETING 3 - Mayor DeLaRosa asked the members present if there were any brief reports on meetings attended at the expense of the City. (GC Section 53232.3(d). None disclosed. With no objection by Council Mayor DeLaRosa brought forward Item 12 for discussion and action. BUSINESS ITEMS (12) Waste Disposal Agreement - Approve Amendment No. 6 to the Waste Disposal Agreement (WDA) between the County of San Bernardino and the City of Colton to change the termination date from June 30, 2016 to June 30, 2021. (Item #9, 4/19/16 agenda). Staff Presentation City Manager Smith requested Item 12 pulled from tonight’s Agenda to return for discussion and action for the Council Meeting of May 17, 2016. No objection by Councilmembers present. MAYOR AND COUNCIL DISCUSSION ITEMS • City Attorney Work Authorization Mayor DeLaRosa requested this item to be added to the agenda to freshen our discussion as to how we deal with the City Attorney; as far as making recommendations or asking our City Manager to look into things. Mayor DeLaRosa asked City Manager Smith to give a brief overview of what the policy requires and if we are going by the policy or do we need advice as part of what we are doing. City Manager Smith believed this issue is covered in the MOP and referred to the following: I. ORDINANCES, RESOLUTIONS AND CONTRACTS I-1 PREPARATION OF ORDINANCES, RESOLUTIONS AND CONTRACTS (A) ORDINANCES. All ordinances shall be prepared by the City Attorney and shall be presented to the Council only when ordered by the Council, requested by the Mayor, City Manager or prepared by the City Attorney on his own initiative. City Manager Smith indicated this was a clear understanding of the City Attorney role but Council can amend as they like. Discussion continued on the average hours that may occur during the year and within a 30 day period; City Manager Smith recently began issuing to Council an itemized version of all costs incurred regarding BB&K which included costs both on the staff level and the Council level. Discussion continued with the intention of reducing office hours so that it reflects a reduction in over all budget cost. A consensus was determined regarding City Attorney office hours on Tuesday of the Regular Council Meeting: City Attorney will begin his office hours at 5 p.m. unless there is a scheduled appointment and it will be set for just prior to 5 p.m. In addition, a consensus to amend the verbiage in the City Council Meetings/Manual of Procedure, Section I, I- 1, (A) to change ‘. . . when ordered by the Council . . .’ to read: ‘. . . when ordered by the majority of the Council . . .’