Award of Contract - 2000-01 Pavement Rehab proj phase II

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CITY OF COLTON AGENDA REPORT For City Council Meeting of ,APRiL�3.2001 TO: HONORABLE MAYOR & CITY COUCIL APPROVAL: HENRY GARCIA, CITY MANAGER FROM: JOHN C. HUTTON, PUBLIC WORKS DIRECTOR e -� �C'/� SUBJECT: RECOMMENDATION FOR AWARD OF CONTRACT TO LOWEST RESPONSIBLE BIDDER FOR THE 2000-2001 PAVEMENT REHABILITATION PROJECT - PHASE It DATE: MARCH 26, 2001 BACKGROUND: Capital Improvement Project funding is approved each year (or every 2 years) as a part of the Annual Budget. Funding is derived from Measure I sources, Gas Taxes, Traffic Impact Fees and Host City Fees. Over the course of the last two years, extensive coordination between the Public Works Engineering Division and the Utilities WateriWastewater Division has taken place on several past projects and current proposed projects generated by each of the departments for work throughout the City. This coordination, combined with a visual inspectiontmeasurement of each of the streets, a review of the state -mandated IMS (infrastructure Management Systems) program, citizen requests, and Council input established the criteria and basis for selection of the streets included in the 2000•-2001 Pavement Rehabilitation Project — Phase A The streets selected for this Project, and the funding sources for the project, were approved at the CIP Budget Workshops of February 13, 2001 and February 20, 2001. DISCUSSIONIANALYSIS; The 2000-2001 Pavement Rehabilitation Project — Phase H consists of rehabilitation, via various methods, of approximately 840,000 square feet of existing streets. A portion of the streets included are those which have had work completed by Contractors under contract to the Utilities Department, Water0astewater Division; rehabilitation of these streets (Bryton, Bryn Mawr and Norman Road) will be funded by the Utilities Department_ Bid Opening for the 2006-2001 Pavement Rehabilitation Project — Phase H was held on March 25, 2001; five Bid Proposals were submitted and are listed below in ranking order: 1. Matich Corporation. $459,459.04 2. All American Asphalt $529,669.28 3. Laird Construction Co., Inc $543,105.28 4. Vance Corporation $561,433.19 5. E. G. Holmes Co. $605,193.23 All Bid Proposals were reviewed for content and compliance with the Contract Documents and Specifications and all were found to be complete, with all required attachments included. The accuracy of the Extended Total for each Bid Item, and the Total Amount Bid, was verified for each Bid Proposal submitted. The Lowest Responsible Bidder was Matich Corporation, Inc., with a Total Amount Bid of $4J,429.00. i Page 1 of 2 Item #7