AR 020706 Appoint members to Ad Hoc Committee

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ITEM #23 CITY OF COLTON AGENDA REPORT FOR CITY COUNCIL MEETING OF FEBRUARY 7, 2006 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JOSEFINA MENDEZ KENLINE, PRINCIPAL MANAGEMENT ANALYST CITY MANAGER'S OFFICE SUBJECT: REQUEST TO APPOINT AD HOC COMMITTEE TO REVIEW FISCAL YEAR 2006-2007 CDBG PROJECT REQUESTS DATE: February 7, 2006 7aCN:(H:Z9IIILIFO, The City of Colton is annually allotted Community Development Block Grant (CDBG) funding through the County of San Bernardino, which endorses eligible community projects as determined by CDBG guidelines and the San Bernardino County Economic and Community Development (ECD) Department. In order to assist staff in reviewing and recommending projects (for funding) to the entire City Council, staff suggests establishment of a CDBG ad hoc committee for fiscal year 2006-2007. Historically, the aggregate number of CDBG ad hoc committee members has ranged from six to eight individuals. The 2005-2006 Committee consisted of three Council Members, two Planning Commissioners, and one Committee chair. The Committee was comprised of Mayor Pro Tem John Mitchell, Council Member Helen Ramos, and Council Member Richard De La Rosa; Planning Commissioners Susan Oliva and Joe Perez III; and Community Development Director David Zamora. The 2005-2006 ad hoc committee held CDBG review meetings on February 17 and February 23, 2005, and was limited to funding allocations of $518,000. The Committee evaluated each of the approved CDBG projects, and subsequently made recommendations to City Council to fund meritorious proposals. The 2006-2007 CDBG ad hoc committee will recommend funding for projects to the City Council at the regular meeting on February 21, 2006. The approved list of projects is ultimately due to EDA on March 3, 2006. On December 6, 2005, the City Council approved the submittal of five (5) CDBG Project Applications to the County of San Bernardino County ECD Department to evaluate eligibility and project review for fiscal year 2006-2007. General staff oversight of the current CDBG program is progressively transitioning from the Community Development department to the City Manager's Office. DISCUSSION/ ANALYSIS The City Council retains final authority in determining the overall composition of the ad hoc committee, comprised of members from the various Commissions and no more than three City Council members. While the previous year's committee maintained an even number of members, the overall directive of the committee depends on a majority vote for a project. Determination and specificity in recommending projects therefore requires an odd number on the ad hoc committee.