2003 AGN DEC 16 I11 - Laserfiche WebLink

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Item #11 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF DECEMBER 16, 2003 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: TERESA S. DELGADO Human Resources er Mana 'Ef/" Manager SUBJECT: APPROVE REQUEST FOR RECLASSIFICATION OCCASIONED BY DEPARTMENT REORGANIZATION DATE: December 8, 2003 BACKGROUND: Under provisions of Administrative Policy 4.05.330 and approved modifications, an employee may request that a classification study be formally conducted "...at any time provided that such requests cannot be made more than once a year..." [Emphasis added.] The process directs that certain steps be taken and it requires input and approval of the immediate supervisor and department head. The Human Resources Manager reviews and evaluates the Position Questionnaire and submits a recommendation to the City Manager for approval or denial. A timeline is strictly observed to protect the employee's appeal rights. DISCUSSION/ANALYSIS: When first hired, the subject employee's position was shared, as receptionist and clerk, between Public Services Division and Water/Wastewater Department. Following the recent merger of the Public Services Division with the Engineering Department, management staff decided that sufficient work existed to assign the subject employee exclusively to the Public Services Department. Accordingly, the duties assigned to the position have expanded to include Cal Card reporting, agenda report preparation, budget preparation, and accounts payable. In addition, the subject employee is solely responsible for maintaining the Synergen system in the department. This position serves 43 employees in the following divisions: Auto Shop, Graffiti, Streets, Parks and Public Services. Following Human Resources' study, and the department head's recommendation, the new classification designation and applicable salary range are listed below: Class Department Current Class Proposed Class Proposed Salary (Monthly) Public Office Specialist II Senior Office Specialist $2,567 Step "A" to $3,120 Step "E" Services