1976 REG MIN FEB 17 - Laserfiche WebLink

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Mr. Bartels advised that of all the recommendations made, 85 percent have been fully implemented. Mr. Bartels said they are continuing their studies and review of the remaining 15 percent of recommended areas, which will be implemented the remainder of this year, if it is found to be feasible and not too costly to the City. Mr. Bartels then discussed in detail 19 general areas, along with comments and suggestions of each item, as follows: Petty Cash; Accounts Receivable; Cash Receipts; Cash Disbursements; Purchase Order System; Payroll Preparation; Inventory Controls; New Funds and Accounts; Accounting Procedure Changes; Budgetary Accounting; Encumbrance System; Bond Requirements; Property, Plant and Equipment; Investment Procedures and Policies; Insurance Coverage; Inter -Fund Activity; Record Retention; Travel Authorization and Expenditures; General. After discussion among Council members and Staff, Mayor Huntoon thanked Mr. Bartels for his very thorough and informative presentation, and said he felt that Staff and the Accountants are doing a fine job. - EXECUTIVE SESSION: The City Council adjourned to Executive Session at 9:12 p. m., to discuss a Personnel matter. Council reconvened at 9:43 p. m., all members present. An,1n11RNMFNT Moved by Councilman Hayes, seconded by Councilman Rehrer, Mayor Huntoon adjourned the meeting at 9:45 p. m. Approved this day of , 1976. Mayor COUNCIL MEETING February 17, 1976 &d4e HELEN A. RAMOS City Clerk City of Colton A regular meeting of the City Council of the City of Colton was held on the above given date at 7:30 p. m., in the Council Chambers of City Hall, Mayor Huntoon presiding. Mayor Huntoon led the group in the Pledge of Allegiance to the Flag. Invocation was offered by the Reverend King Slaton of the First Southern Baptist Church. Rni i rAi i Council members present were Hayes, Spragins, Rehrer, Gonzales, and Mayor Huntoon. Also present were City Manager Huffaker, City Attorney Edwards, and City Clerk Ramos. CONSENT CALENDAR: Minutes February 2, 1976 February 3, 1976 February 9, 1976 Warrants 4816 through 4984 1285 through 1558 February 12, 1976 Inclusive Grant Deed Weyerhaeuser Company, for road purposes. Accepted and authorized for recording. Moved by Councilman Hayes, seconded by Councilman Rehrer, to approve the Consent Calendar. Vote was unanimous. MAYOR'S REPORTS AND PROCLAMATIONS: Resolution No. 3578. Mayor Huntoon read a letter from Ben H. Lewis, Mayor of the City of Riverside, regarding a request of the U. S. Postal Service to change the postmark for various other cities from a San Bernardino postmark to one entitled "Inland Empire". Mayor Lewis also requested a copy of the resolution that the City of Colton adopts on this matter. Mayor Huntoon stated a resolution has been prepared indicating Colton's approval of the change in postmark to Inland Empire. Moved by Councilman Hayes, seconded by Councilman Rehrer, to approve Resolution No. 3578. Vote was unanimous. RESOLUTION NO. CORRESPONDENCE: Agreements OMNITRANS 3578 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON CALIFORNIA URGING THE UNITED STATES POSTAL SERVICE TO APPROVE THE POSTMARK "INLAND EMPIRE" FOR COLTON MAIL PROCESSED THROUGH THE SAN BERNARDINO SECTIONAL CENTER. City Manager Huffaker referred to correspondence from Mr. Harold M. Hayes, Chairman of SANBAG and the Task Force Committee, regarding a Joint Powers Agreement between the County of San Bernardino and the Cities of Chino, Colton, Fontana, Loma Linda, Montclair, Ontario, Redlands, Rialto, San Bernardino, and Upland, creating a County -wide transportation authority to be known as "OMNITRANS". FEB 1 "t. 1976