1999 AGN AUG 03 I25 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For the City Council Meeting of August 3, 1999 TO: Honorable Mayor and City Council APPROVAL: Henry Garcia, City Manager/0 j FROM: Al Holliman, Finance Director SUBJECT: Award a Three-year Contract to Pacific Bell for Internet Services. DATE: July 22, 1999 BACKGROUND The Information Services Division is seeking to establish an Internet connection for use in the course of City business. It is the intent of the City to increase use of the Internet as a means of transport for conducting business with customers and vendors electronically. In addition to basic connectivity, the City intends to provide electronic mail, internal web publishing, and the City's public World Wide Web site through this connection. This will also provide security to the City's computer system. ANALYSIS The City is currently using AOL (America on Line) for its Internet access. This requires a modem as well as a telephone line for each employee that is connected. In addition, the Library currently has three connections to accommodate public access to the Internet. The City is paying a monthly service fee of $19.95 to AOL for every connection and a fee -per -minute rate to the telephone company when someone is connected to the Internet. The proposed service from Pacific Bell will go through a router to the City's network and will then be provided to each employee through the network. This will greatly increase security for the City's records. The cost will not be increased when we add employees, and there will be no additional telephone charges when connected. On March 24, 1999, Purchasing solicited a "Request for Proposal" to twenty vendors for these services. No proposals were received. The City requested an informal proposal from Pacific Bell. Pacific Bell proposed a three-year contract with a first year amount of $15,815, which includes a non-recurring charge of $5,495. The second and third year amount is $10,320. Staff is recommending this proposal. Attachments: None Page 1 of 2 Item #25