1999 AGN DEC 07 I18 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For the Council Meeting of December 7, 1999 TO: HONORABLE MAYOR AND CITY COUNCIL APPROVAL: HENRY T. GARCIA, CITY MANAGERi FROM: THOMAS K. CLARKE, UTILITY DIRECTOR OAA 4v - SUBJECT: ADOPT THE ATTACHED RESOLUTION TO DECLARE THAT EMERGENCY CONDITIONS EXIST AT WELL #23, DELEGATING' AUTHORITY TO THE UTILITY DIRECTOR TO ORDER ACTIONS REQUIRED AND AUTHORIZE PAYMENT IN AN AMOUNT NOT -TO -EXCEED $70,000 TO TRI -COUNTY PUMP COMPANY FOR THE REPAIRS TO THE WELL DATE: NOVEMBER 17, 1999 BACKGROUND: Each fiscal year, the Water Department obtains a term purchase order to Tri -County Pump Company for minor repairs to the water system. The purchase order repairs cannot exceed $5,000 per each repair, up to a total of $15,000. Well #23 (Well) is one of the City's largest water -producing wells. The Well is essential in the Water Department's ability to provide adequate water and fire flows to the Central Zone, which serves customers in the Downtown, South Colton, La Loma Hilly , and Cooley ranch areas. DISCUSSION/ANALYSIS: On November 10, 1999 the Well began a serious leak, and it had to be shut down. A quote was obtained from Tri County Pump Company for pulling and inspection of the Well in the amount of $3,300. The cost for pulling the Well increased due to the problems encountered when the Well shaft could not be removed in one piece. A new quote in the amount of $7,222.50 for pulling and inspecting the Well was received on November 17, 1999, and approved by the Utility Director. In addition an estimated quote for repairing the Well was also received. The Utility Director approved the emergency repairs to begin as soon as it is pulled. Section 22050 of the Public Contract Code allows the Council to pass, a resolution by a four-fifths vote of its membership declaring that emergency conditions existed and dglegating authority to order actions required by that emergency without giving notice for bids to let contracts. FINANCIAL IMPACT: The FY99-00 Water Budget includes sufficient funds in the Production Maintenance Account No. 521- 8100-8101-2411 to cover the cost of repairs. RECOMMENDATION: Staff recommends that Council ratify and adopt the attached Resolution Declaring Emergency Conditions at Well #23, the delegating authority to the Utility Director to order actions required, and authorize payment in an amount not -to -exceed $70,000 to Tri County Pump Company for the repairs to the Well. Report Prepared By: Lorraine June cmdW23repairs Page 1 of 1 Item #18