(10)AR 011507 Willdan and Transtech Engineering

Browse Search

ITEM #10 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JANUARY 15, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: DILU DE ALWIS, FINANCE DIRECTOR SUBJECT: AUTHORIZE AWARD OF AGREEMENTS TO WILLDAN AND TRANSTECH ENGINEERING, INC TO PROVIDE STRUCTURAL AND NON-STRUCTURAL PLAN CHECK SERVICES DATE: January 7, 2008 BACKGROUND: The City of Colton has been receiving civil engineering plan check services from Willdan to provide necessary independent review of private development improvement plans within the City. The term of the City's Professional Services Agreement with Willdan expired on June 30, 2007, requiring the City to conduct a new competitive bidding process to award a new contract for plan check services. On August 30t', 2007, City staff distributed a Request for Proposal (RFP) for Structural and Non - Structural Plan Check Services to 556 potential bidders via the City's online bidding system: www.TheNetworkBidSystem.com. Due to the complexity of the RFP, electronic proposals were not accepted. The online bidding system was used as a tool to expedite the RFP notification process, delivering instant access to complete bid documents to potential bidders. An addendum to the RFP was e-mailed to all potential bidders on September 13, 2007. DISCUSSION/ANALYSIS: On September 18, 2007, City staff received five (5) responsive proposals from the following companies: 1. Wilidan 2. Transtech Engineering, Inc. 3. P&D Consultants 4. DWG Consultin 5. JAD Associates, LLC The abstract of the five proposals is attached to this report. Proposals from all five responsive companies were evaluated based on the criteria listed in the RFP, including Quality of Workplan/Methodology, Ability to Perform, and Overall Cost. The proposals received from Willdan and Transtech Engineering scored the highest. The Willdan Group of Companies specializes in providing structural engineering services to more than 400 public sector clients throughout Arizona, California, and Nevada, including the Cities of Loma Linda, Highland, and Indian Wells. Transtech Engineering is a multi -disciplinary engineering and municipal consulting firm with over 16 years experience serving local governments throughout Southern California, including the Cities of Alhambra, South Pasadena, and Pomona.