(2)AR 030408 E9-1-1 Equipment - Laserfiche WebLink

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ITEM #2 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF March 4, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: BOB MILLER, CHIEF OF POLICE SUBJECT: APPROVAL FOR THE ACCEPTANCE AND RECEIPT OF AN UPGRADE FOR THE STATE ISSUED E9-1-1 TELECOMMUNICATIONS EQUIPMENT AND AWARD OF CONTRACT TO AT&T DATE: January 30, 2008 BACKGROUND: The Colton Police Department has been operating and contracting with AT&T for the State issued E9-1-1 equipment for the past 20 years. Every 5 years the State allocates funds to municipalities to replace or upgrade this necessary computer equipment. The Colton Police Department currently has a State allotment of $315,000. The Police Department is requesting approval for the acceptance of this allotment for the Telecommunications E9-1-1 equipment to be used in the Dispatch center. DISCUSSION / ANALYSIS: The E9-1-1 equipment is currently stored in the lower level of City Hall. Recent issues with flooding have caused the E9-1-1 system to fail for periods of up to eleven (11) hours at a time. The funding allocated by the State, for the City of Colton, will allow us to re -locate the system to a ground level area within the Police Department. Along with re -location, we will be receiving and installing the new upgraded E9-1-1 equipment, VESTA / PALLAS. This new technology will allow our Dispatchers to process emergency calls for service in a more efficient manner. It will include a GIS based system that will assist us in locating wireless callers to a more exact location. The new equipment will include a call statistic program that will enable the Department to track all incoming VESTA telephone calls which can be used for budgeting and crime analysis. The State computes the amount of funding due by using our 9-1-1 call volume for the last 18 months. At this time, we have been allotted $315,000.00 to purchase and install the upgraded equipment. These funds are held by the State. The State has already completed the formal bidding process and provided us with a master list of approved vendors. The selected vendors invoice the State for the purchase and installation of the equipment. The Police Department has reviewed the bids of vendors that can provide this equipment who are on the State's approved master vendor list. AT&T is the lowest bid. We are currently contracted with AT&T for the maintenance of our existing VESTA Standard equipment and request to continue this arrangement for the install and maintenance of VESTA PALLAS. Any residual funds after the completion of the E9-1-1 systems upgrade may be used for any other needed dispatch equipment. Equipment purchased with any residual funds must follow the same State approved vendor scheme as described above. The allocated funding is available for the 2008 calendar year.