(8)AR 060209 Criterion Automation

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CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF JUNE 2, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL, HONORABLE PRESIDENT AND BOARD MEMBERS ITEM #8 FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS, BOB MILLER, CUA EXECUTIVE DIRECTOR SUBJECT: CITY & CUA: APPROVAL TO AMEND EXISTING CONTRACT WITH CRITERION AUTOMATION TO ADD ADDITIONAL FUNDS IN AN AMOUNT NOT -TO -EXCEED $20,000 AND TO EXTEND THE TERM OF THE AGREEMENT THROUGH JUNE 30, 2010. DATE: MAY 21, 2009 BACKGROUND: SCADA is an acronym that stands for Supervisory Control and Data Acquisition. SCADA refers to a system that collects data from various sensors at remote locations and then sends the data to a central computer, which then manages and controls the data. The Wastewater Division's SCADA System monitors and controls the Wastewater Treatment Plant's operating equipment and lift stations. DISCUSSION/ANALYSIS: On July 1, 2008, the existing contract with Criterion Automation was approved in an amount not -to - exceed $35,000 to upgrade the radio transmitters and software on the Supervisory Control and Data Acquisition, which included process control hardware and interface systems for the Wastewater Treatment Plant, process control hardware and support for sewage lift stations and process control hardware and support for oxidation aerobic and anaerobic treatment systems. Additional funds are needed for the ongoing City -Wide SCADA System Upgrade/retrofit to include the following: • Excavation and installation of the last "backbone" path of conduit for Fiber Optic. • Pulling and terminating the main Fiber Optic cable spans from the control room to the existing SCADA RTU cabinets. • Removing and installing Allen-Bradley PLC's and Fiber Optic converters into all RTU cabinets. • Field wiring and terminations to all instruments and controls currently on the existing RTU'S to the new Allen-Bradley PLC's. • Network communication validation using Ethernet over Fiber Optic between all PLC stations and the Control Room Master PLC. • Wonderware HMI development for interface to the new Allen-Bradley PLC hardware. With the above installation/upgrades the Wastewater Department will have better control of the plant processes and energy savings, reduce power consumption, cost savings and reduction in call outs. Therefore, staff is recommending an amendment to the current contract for the installation of additional SCADA equipment. The Supervisory Control and Data Acquisition (SCADA) are used by both Water and Wastewater Divisions, but they are paid out of two different departmental funds; therefore, they are considered separate projects due to the SCADA supporting two different systems. The City's Purchasing Policy for Professional Services (CMC Section 3.08.070 (g)) states the City Manager shall not