2002 AGN AUG 06 I09 - Laserfiche WebLink

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Item #9 CITY OF COLTON AGENDA REPORT [Y -J �4Qf 11 L91 TO: Honorable Mayor and City Council FROM: Carolina P. Barrera, City Clerk SUBJECT: Change Order to Agreement for Consulting Services for Historic Consulting Services DATE: July 30, 2002 BACKGROUND: In August 2001, the City entered into a professional services contract with Archaeological Consulting Services ("ACS") to identify and evaluate historical resources within the City for potential designation as historic landmarks. The Scope of Work included an evaluation investigation to determine the historical significance, as well as the potential designation as Historic Landmarks, for seven historical resources. The fee for these services was not to exceed $10,500. The cost for services were within the jurisdiction for approval by City Manager Parrish. DISCUSSION/ANALYSIS: In December 2000 the Historic Preservation Commission responsibilities of facilitator were assigned to Carolina P. Barrera, City Clerk. These responsibilities included the transfer of monies in the amount of $10,500 from the City Manager's Budget and also to oversee the agreement with ACS. Upon review of the agreement by the ACS Consultant, John Stephen Alexandrowicz, and City Clerk Barrera, it was learned that additional projects had been given to Mr. Alexandrowicz: Three projects were assigned by Kathy Kivley, Assistant to the City Manager (Change Order #1) and two by City Clerk Barrera (Change Order #2). When the assignments were made, it was believed that the amount would come within $15,000 and be approved by the City Manager. Assignments have now been completed and the total amount is $17,250. Costs that exceeded the original $10,500 were paid out of the City Clerk Budget. Because the final charges are in excess of $15,000, Council approval is required. FINANCIAL IMPACT: Additional monies for $2,250.00 that are in excess of $15,000 will be paid out of the City Clerk Budget Account #100-6010-6010-2403. ENVIRONMENTAL IMPACT: None. RECOMMENDATION: Approval of Change Order 1 and 2 in the amount of $2,250 to be paid to ACS for historical consultant services. Attachment: Consultant Agreement Consultant Change Order(s) #1 and #2 REVIEW TEAM ONLY City Attorney: ..�--- Finance Director.]). -- City Manager: 41^W OTHER: