2002 AGN DEC 17 I02 - Laserfiche WebLink

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Item #2 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF December 17, 2002 Mayor APPROVAL: Daryl Parrish, City Manager FROM: City Attorney SUBJECT: Special Events Ordinance DATE: December 11, 2002 BACKGROUND: Recently, City staff has seen an increase in the use of City property and private property by large groups. Such uses are causing wear and tear on such property and require extensive City staff time to provide coordination, as well as traffic and crowd control. Concerned with this increase, a City staff team was assembled to draft an ordinance that would provide uniform permit procedures for all special events within the City, to promote community involvement and pride, and to ensure that all such special events are conducted in a safe and orderly fashion to benefit all those who live and visit the City. For the past several months, the City Attorney and the City staff team have met several times to discuss and revise the proposed Ordinance. DISCUSSION/ANALYSIS: Below is a brief overview of the changes this Ordinance proposes to make to Chapter 5.44. Currently, Chapter 5.44 provides that all outdoor festivals and special event applications must be approved by the City Council. This Ordinance, however, would establish a Special Events Committee, composed of representatives from each City department, which would meet on an as -needed basis to approve or deny special event applications. This Ordinance would also allow for appeals to be heard by the City Council or the City Manager (or other neutral hearing officer). Chapter 5.44 currently regulates only outdoor festivals and special events, such as carnivals, circuses, concerts, etc. This Ordinance, however, would provide uniform permit procedures and requirements for such large special events, as well as smaller events conducted within the City. Special events would be divided into three distinct categories: (1) major special events (i.e., carnivals, parades, festivals); (2) minor special events (i.e., 5k/10k races, block parties, etc.); and (3) miscellaneous special events (i.e., use of any City facility). Also, depending upon which category a special event may fall into, different application deadlines and notice requirements apply. This Ordinance would also provide the City with additional safeguards. This Ordinance would require a special events applicant to: