2002 AGN DEC 17 I18 - Laserfiche WebLink

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Item #18 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF DECEMBER 17, 2002 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: AMER JAKHER, P.E., CITY ENGINEER rtJ AL HOLLIMAN, ASSISTANT CITY MANAGER� SUBJECT: AUTHORIZATION REQUEST TO AWARD ARCHTI'ECTURAL DESIGN CONTRACT FOR THE RENOVATION OF C17Y HALL TO KWANG COOK & ASSOCIATES IN THE AMOUNT OF $49,945.00 DATE: DECEMBER 10, 2002 BACKGROUND: On November 13, 2002, an RFP (Request for Proposal) for Architectural Design for the repair/renovarion of City Hall was sent out. The project includes reconfigucation of existing office space occupied by the City Manager, City Council, Finance, Human Resources and City Clerk departments/divisions and to explore the feasibility of relocating the Redevelopment Agency (RDA) to the main City Hall. In addition, extensions/additions aze also being proposed to provide additional office space for the Police Department. The current Police facility does not provide a women's locker room. As a part of this project a new women's locker facility for the Police Department is proposed. City's Police facilities also lack a secured parking lot for Police vehicles. A secured parking lot is currently under design by City Staff as a separate project. Because of impending budgetary challenges (state budget crisis and PERS investment losses passed on to cities), executive staff have been exploring ways to provide service more effecrively at a reduced cost. Because of the decentralized locations of City departments and the inefficient circulaz layout of City hall, it is very difficult to shaze staff in support service roles. For example, a Senior Accountant and Office Specialist II position have already been "cuY' from the RDA budget. It is anticipated that additional cuts will be made by July 1, 2003. The intention is to supply finance and accounting support to the RDA from the Finance Department with office support coming from the City Manager's office. With the RDA located one block away from City hall, it is very difficult to provide these support services. T'he scope of work for the Architectural Design Contract consists of design development, prepazation of construction documents, and project bid adiniuistration and construction