2003 AGN JAN 07 I01 - Laserfiche WebLink

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Item #1 CITY OF COLTON AGENDA REPORT 5p, N u, n a �I , 100� FOR THE CITY COUNCIL MEETING OF DECE�VBB�'�"��^.'� � �a��:: u: �.:�I� r • 1► I u u: : FROM: AMER JAKHER, P.E., CITY ENGINEER �iJ AL HOLLIMAN, ASSISTANT CITY MANAGER� SUBJECT: AUTHORIZATION REQUEST TO AWARD ARCHITECTURAL DESIGN CONTRACT FOR THE RENOVATION OF CITY HALL TO KWANG COOK & ASSOCIATES IN THE AMOUNT OF $49,945.00 DAT'E: DECEMBER 1Q 2002 BACKGROLTND: On November 13, 2002, an RFP (Request for Proposal) for Architectural Design for the repair/renovarion of City Hall was sent out. The project includes reconfiguration of existing office space occupied by the City Manager, City Council, Finance, Human Resources and City Clerk departments/divisions and to explore the feasibility of relocating the Redevelopment Agency (RDA) to the main City Hall. In addirion, extensions/addirions are also being proposed to provide additional office space for the Police Department. The current Police facility does not provide a women's locker room. As a part of this project a new women's locker facility for the Police Department is proposed. City's Police facilities also lack a secured parking lot for Police vehicles. A secured pazking lot is currently under design by City Staff as a separate project. Because of impending budgetary challenges (state budget crisis and PERS investment losses passed on to ciries), executive staff have been exploring ways to provide service more effectively at a reduced cost. Because of the decentralized locations of City deparhnents and the inefficient circular layout of City hail, it is very difficult to shaze staff in support service roles. For example, a Senior Accountant and Office Specialist II position have already been "cuY' from the RDA budget. It is anticipated that additional cuts will be made by July 1, 2003. The intention is to supply finance and accounting support to the RDA from the Finance Departxnent with office support coming from the City Manager's office. With the RDA located one block away from City hall, it is very difficult to provide these support services. The scope of work for the Architectural Design Contract consists of design development, preparation of construction documents, and project bid administration and construction