2004 AGN JUN 01 I01 - Laserfiche WebLink

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Item #1 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JUNE 1, 2004 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: DARYL PARRISH, CITY MANAGER SUBJECT: RESOLUTION ESTABLISHING CERTAIN NEW FEES AND INCREASING CERTAIN EXISTING FEES FOR VARIOUS SERVICES PROVIDED BY THE CITY DATE: MAY 19, 2004 BACKGROUND: In recent months the City has established new and increased fees for various City services and programs in an effort to offset the City's costs for providing such services. City staff has continued to analyze costs incurred by the City for various services to determine if additional fees are appropriate and justified. The City has the authority to impose fees, charges and rates under the police power granted by Article XI, Section 7 of the California Constitution and under the provisions of Government Code section 66016. In addition to providing authority to impose fees, State law also requires that fees imposed by the City may not exceed the estimated reasonable cost of providing the service for which a fee is charged. Along with this restriction on fee amounts, Section 66016 of the Government Code requires the City to hold a public hearing prior to adopting fees and make available to the public the data indicating the amount of estimated costs required to provide the service for which a fee is being charged. DISCUSSION/ANALYSIS: City staff has reviewed and analyzed costs incurred by the City in connection with services provided by the City's Geographic Information System ("GIS") database, the City's Questys database, and the duplication of audio and video tapes. Regarding fees for producing electronic information, the City currently does not charge for services related to production of electronic documents from databases. However, Government Code section 6253.9 allows public agencies to recover their costs for producing records stored electronically. Specifically, Section 6253.9 provides that a person requesting records stored electronically "shall bear the cost of producing a copy of the record, including the cost to construct a record, and the cost of programming and computer services necessary to produce a copy of the record..." As a result of this analysis, City staff has determined that it is appropriate for the City to establish new fees for costs 1