1976 ADJ MIN JUN 2 - Laserfiche WebLink

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Z9U ADJOURNMENT: Moved by Councilman Gonzales, seconded'by Councilwoman. Cisneros and unanimously passed, Mayor Beltran adjourned the meeting at 8:45 p. m., to meet for an Adjourned Regular Meeting on Wednesday, June 2, 1976, at 7:30 p. m., in the Council Chambers. Approved this day of , 1976. Mayor HELEN A. RAMOS City Clerk City of Colton * * * * * * * * * * * * * ADJOURNED COUNCIL MEETING June 2, 1976 In accordance with notice duly and legally given, an Adjourned Regular Meeting of the City Council of the City of Colton was held on the above given date at 7:30 p. m., in the Council Chambers of City Hall, Mayor Beltran presiding. Rni i CAI i Council members present were Hayes, Cisneros, Rehrer, Gonzales, and Mayor Beltran. Also present were City Manager Huffaker, City Attorney Edwards, City Clerk Ramos, Assistant to the City Manager Johnsen, Acting Finance Director Andengaard, Auditor Analyst Young. BUDGET: (Preliminary) General Operating and Debt Service Funds City Manager Huffaker read the Budget Message for the preliminary General Operating and Debt Service Funds. Mr. Huffaker called Council's attention to the Retirement of the 1956 Underpass Bond Series I resulting in a property tax decrease from $1.72 to $1.6126 per $100 assessed valuation. BUDGET: (Preliminary) Enterprise Funds City Manager Huffaker read the Budget Message for the Preliminary Budget of the Enterprise Funds. BUDGET: (Preliminary) Fund Balances Analysis Acting Finance Director Mrs. Andengaard reviewed the Analysis of Estimated Available Fund Balances for the General Operating and Debt Service Funds, Enterprise Funds and the Special Construction and Restricted Funds. BUDGET: (Preliminary) City Council Mayor Beltran stated that Page 13 of the City Council's budget reflected no Capital Outlay and asked where would the expansion of City Hall for Council Offices be reflected. City Manager Huffaker reported that it is reported in the Preliminary Budget for Special Construction and Restricted Funds on Page 5 of Capital Improvements. Mr. Huffaker reported the $40,000 allocated for Civic Center Building Addition includes $5,000 for Architectural Fees for planning and designing the ultimate expansion of City Hall, including the Police, City Manager and Planning Departments areas. Mayor Beltran stated he was in complete agreement with the expansion suggested by Councilman Gonzales for City Council and Mayor Offices, however, he felt the $5,000 Architectural Fee is out of the question due to the fact that past expansions to City Hall, i.e. the Computer and Finance Departments were accomplished through inhouse planning and construction. Councilman Gonzales echoed the Mayor's remarks on the Architectural Fees of $5,000 saying that amount could be saved by having City forces do the designing and building. Mayor Beltran remarked that he has knowledge that the present Administrative Secretary is swamped with an an overload of work and that he would propose the following: 1. That the Administrative Secretary be assigned to the City Manager and Assistant to the City Manager only. 2. That the Secretary to the Finance Director be upgraded to Administrative Secretary and that she be assigned the additional duties of the Mayor's Secretary. 3. That a Secretary be obtained to handle the work of the City Council Members and the work of the City Attorney. Councilman Gonzales said a few years back there was a Secretary assigned to the Council, what happened to that position? City Manager Huffaker replied the position was transferred to the Personnel Department, so if Council desires a Secretary it would entail the addition of a position. . Mayor Beltran stated that in his opinion the Council should have some sort of transportation available to them. Mayor Beltran said he is proposing that a City Vehicle be made available for the Council and the City Manager and if there is no vehicle presently available for this purpose that one be purchased. JINN 21976