(10)AR 080310 Records Manager - Laserfiche WebLink

Browse Search

ITEM NO. 10 yip STAFF R P i R S tool DATE: AUGUST 3, 2010 TO: HONORABLE MAYOR AND CITY COUNCIL(10C F FROM: ROD FOSTER, CITY MANAGER SUBJECT: APPROVE THE FOLLOWING WITH RESPECT TO CONVERTING THE FULL-TIME POSITION OF RECORDS COORDINATOR INTO THE FULL-TIME POSITION OF RECORDS MANAGER AND AUTHORIZING ITS RECRUITMENT: (1) JOB DESCRIPTION; (2) RESOLUTION R-58-10 ESTABLISHING THE SALARY RANGE; (3) DESIGNATION OF THE POSITION AS AN AT -WILL POSITION PROVIDED FOR IN COLTON MUNICIPAL CODE SECTIONS 2.16.070(B) & (C); AND (4) RECOMMENDED ACTION It is recommended that the City Council take the following actions: (1) eliminate the full-time position of records coordinator; (2) approve the job description for the full-time position of records manager and authorize its recruitment; (3) approve Resolution No. R-58-10 establishing the salary range for the full-time position of records manager and eliminating the salary range for the records coordinator; and (4) designate the records manager position as an at -will position as provided for in Colton Municipal Code Sections 2.16.070(B) & (C). GOAL STATEMENT The proposed action will support the City's goal to establish a full-time management level position within the City Clerk Division, reporting directly to the City Manager. BACKGROUND On October 21, 2008, as part of its effort to bifurcate the then full-time position of City Clerk into a part-time elected City Clerk position and another full-time employment position, the City Council approved the full-time position of records coordinator by approving the job description and approving Resolution R-114-08 to establish the salary range for the position. Though created, recruitment for the position of records coordinator was never completed and remains unfilled. ISSUES/ANALYSIS Staff is recommending that the position of records coordinator be converted into the position of records manager, since the duties to be performed are essential and staff believes that the position should be a management level position within the City Clerk Division, reporting directly ONTARIO\DD ERLETH\70467.1