2003 AGN JUN 17 I04 - Laserfiche WebLink

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Item #4 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF June 17, 2003 TO: Honorable Mayor and City Council FROM: Dilu De Alwis, Finance Director 0-� SUBJECT: Adoption of Resolution Implementing the California Uniform Public Construction Cost Accounting Act and Ordinance Adopting New Purchasing, Bidding and Contracting Rules for Public Projects, Supplies, Services and Equipment ne 11 BACKGROUND: Chapter 3.08 of the Colton Municipal Code sets forth the City's existing bidding and purchasing rules for supplies, services and equipment - "non-public works projects." Under the existing rules, the City is supposed to seek public bids prior to purchasing supplies, services and equipment where the value of the contract is $15,000.00 or more. The bidding requirements for these items can be waived with the City Council's approval. For practical and efficiency reasons, staff often seeks the Council's approval to waive the bidding requirements. For "public works projects," the City must comply with Public Contracts Code 20162. Under this statute, the City must seek bids on all such projects and certain related supplies having a value of $5,000 or more. DISCUSSION/ANALYSIS: After months of evaluation regarding the City's existing bidding and purchasing system, staff has concluded that there is a serious need to increase efficiency and implement a more workable procedure that will be consistently followed. To achieve these goals, staff proposes that the City follow the bidding and purchasing procedures known as the Uniform Public Construction Cost Accounting Act (the "UPCCAA") established by Public Contract Code section 22000 et seq. The UPCCAA requires the City to adopt a resolution and an ordinance in order to implement the UPCCAA's procedures for bidding, contracting, and purchasing supplies, services and equipment.