2000 SEP 19 REG MIN - Laserfiche WebLink

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Motion/second by CM DeLaRosa/Grimsby to approve and adopt RESOLUTION NO. R-74-00, r, known as the resolution of intention to approve an amendment to contract between the Board of Administration, California Public Employees Retirement System and the City Council of the City of Colton. Motion carried with CM Sanders voting "No." MAYOR AND COUNCIL ITEMS: Comments, Inter -Governmental Agency reports, Information Session and Action Items: (Continued) Competitive Bond Sale City Treasurer reported on the $5.7 million wastewater financing accomplished by a low-cost competitive bond sale: Fourteen firms made bids and the winning bidder made the lowest interest cost, slightly above 5 % on 20 -year financing. AGENDA REVIEW: Assistant City Manager Parrish provided clarification to Item 6, substituting under recommendation for "childcare services" should state "for State Latch Key Services." On Item 11 regarding the award of the contract for pavement rehabilitation, Staff recommended the low bid. Item No. 9 was removed from the agenda. Item 3 - After discussion, copy of the staff report approving the selection of HdL was requested. Item 11 - Discussion followed on the application of "local use" rule. ACM Parrish stated the preference rule did not apply to public works contracts. City Attorney Carvalho advised this was a public works contract governed by State law that mandated the award of bid to the lowest bidder, unless it could be found that the low bidder was incompetent. After discussion, City Attorney Carvalho advised that if the City violated the State law, the City could have some liability with respect to the first bidder's losses. After discussion, City Council strongly suggested that for future staff reports, whether street pavement or storm drain, that Staff be directed to include some kind of chronology of change order activity. Further, City Attorney Carvalho advised that State law required Council to, initially, authorize staff to take the matter to bid and she suggested that this was Council's opportunity to identify the criteria and ask staff about specifications and requirements established for the bid or project. Discussion followed on change orders. Public Works Director John Hutton informed that, by State law, there was a certain percentage allowed for change orders in public works contracts. He said that all change orders, along with the original contract amount, on public works contracts have to be presented to the City Council. City Attorney Carvalho said she would prepare information for staff on this subject. The following subjects were discussed: Staff recommendation and legal review. Director Hutton estimated it would be mid-October for the beginning of construction. City Council Mies Sept. 19, 2000 3