(10)AR 080310 Records Manager - Laserfiche WebLink

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CITY OF COLTON RECORDS MANAGER DEFINITION: Under the direction of the City Manager or designee, performs a variety of complex administrative and managerial duties to ensure the efficient operation and maintenance of the City Clerk Division, excluding the duties and functions performed by the elected City Clerk as specified in the Colton Municipal Code and the City Clerk job description adopted by Resolution of the City Council. The Records Manager is an at -will employee reporting to the City Manager. DISTINGUISHING CHARACTERISTICS: The Records Manager is the highest level classification within the City Clerk Division and is accountable for all operations of that division, excluding the duties and functions performed by the elected City Clerk as specified in the Colton Municipal Code and the City Clerk job description adopted by Resolution of the City Council. SUPERVISION EXERCISED: Exercises direct supervision over administrative or clerical staff in the City Clerk Division. ESSENTIAL FUNCTIONS: (include but are not limited to the following) To the extent of any inconsistency between these essential functions and those ascribed to the City Clerk, as specified in the Colton Municipal Code and the City Clerk job description adopted by Resolution of the City Council, those essential functions shall be performed by the City Clerk. Legislative Responsibilities • Manage the assembling and editing of all City Council, Colton Utility Authority, and Economic Development Agency agenda reports for final review by the City Manager. • Direct the drafting and administration of ordinances and resolutions for the City. • Certify documents and supervise the recording of documents with the County Recorder. • Administer the provisions of the Political Reform Act of 1974. • Administer the appointive list provision of the Maddy Appointive List Act. • Prepare and update the City's Conflict of Interest Code and serve as Filing Officer and Filing Official under the Political Reform Act of 1974 and under the regulations of the Fair Political Practices Commission. • On behalf of the City, receive and comply with requests for inspection and/or copying of City records under the provisions of the California Public Records Act (Gov. Code § 6250 et seq.). • Supervise the publication of all legal advertising. • Receive and open all sealed bids and formally release bid bonds. • Receive, process, and maintain claims, summonses and complaints; notify claimants of any action on claims received. • Serve as the recipient or Filing Officer for documents designated to be filed with the City Clerk by various sections of the Colton Municipal Code. • Direct the codification and maintenance of the Colton Municipal Code.