(10)AR 080310 Records Manager - Laserfiche WebLink

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WJ,'1,)k0S AIANAGER (TUN O e Records Management Responsibilities • Direct the retention and destruction of official records in accordance with applicable laws and regulations. • Administer the City's computerized and manual records management programs; coordinate and supervise the records storage system in compliance with legal and policy requirements for records retention and destruction. Election Responsibilities • Serve as the elections official to supervise, coordinate and conduct municipal elections; aid the public with county and school district elections; train election staff, order and maintain election supplies and equipment. • Manage the receipt and processing of petitions related to initiatives, recalls and referendums. • Coordinate and conduct voter registration, voter registration outreach and election education programs. • Act as filing officer for local election campaigns. • Prepare election budgets. Other Responsibilities • Perform statutory duties related to annexation proceedings. • Manage reprographic/scanning and mail services. • Provide notary public services for City instruments and City business. • Oversee the revenue and operation of the Passport Acceptance Facility. • Serve as City archivist/historian. • Propose, present and justify programs, projects, operations and services related to the responsibilities of the Records Management Division and the duties described herein; develop a strategy and work plan for achievement of approved programs, projects, operations and services. • Attend and participate in organizational and community meetings as necessary. • Stay current on issues related to records management and elections. • Select, train, motivate and evaluate subordinate staff members; provide and ordinate staff training; work with subordinate staff members to correct deficiencies; implement discipline and termination procedures. • Perform any other tasks or functions deemed necessary by the City Manager to support the daily operations of the City. WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and counter service. The incumbent also must be available to be called for local emergencies, attend night meetings, work irregular or extended hours to attend various meetings, and work with constant interruptions. Occasional lifting, up to 25 pounds, may be required to move items such as files, stacks of papers or reference books.