(9)AR 122110 City of Colton Boards and Commissions

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Staff Report to the Mayor and City Council Possible Reorganization of Boards and Commissions December 21, 2010 Page 2 ISSUES/ANALYSIS PLANNING COMMISSION AND LIBRARY BOARD California law requires the existence of both a planning agency and a library board (when municipal libraries exist under the Education Code). Neither of these commissions may be abolished. However, California Government Code Section 65100 specifically allows the City Council to act itself as the City planning agency, so the members of the City Council may also serve as planning commissioners. California Education Code Section 18910 requires the existence of a library board of trustees, but is silent on the requirements for its membership. Section 18910 simply states that the public library shall be managed by a board of library trustees, consisting of five members to be appointed by the mayor with the consent of the legislative body. 18911. The trustees shall hold office for three years. Although the Education Code is silent on whether the City Council may appoint itself to act as the library board, if the City Council wishes to consider this option, staff will need to do some additional research to determine any potential issues of incompatible offices or conflicts of interest, since there are some independent financial aspects of managing the library. OTHER CITY BOARDS AND COMMISSIONS With regard to other City Boards and Commission, the City Council has previously delegated some of its powers by various ordinances, thereby creating the Recreation and Parks Commission, the Cemetery Commission, the Community Facilities District Commission, the Utilities Commission, the Code Enforcement and Housing Appeals Board, the Civil Service Board, the Historic Preservation Commission, and the Mobile Home Rent Review Commission. Each of these Boards and Commissions was created by ordinance of the City Council as a valid delegation of its power. Accordingly, the City Council should be able to recover that delegated power by repealing the ordinance creating a particular Board or Commission. The power would then reside back in the City Council, who may take up necessary matters as part of general City business. If the City Council considers moving in this direction for any particular Board or Commission, staff would research the needed actions, and verify that no other related issues would be created by such actions. APPOINTING CITY COUNCIL MEMBERS AND MAYOR TO OTHER CITY BOARDS AND COMMISSIONS The Colton Municipal Code prohibits a person from serving on more than one City Commission (Municipal Code Section 2.30.060). If the City Council wishes to appoint itself to any of the existing Boards or Commissions, the City Council would likely need to amend the appropriate terms of Chapter 2.30.