1982 ADJ MTG MIN JUN 7 - Laserfiche WebLink

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that the amount of $15,000.00 has been recommended for this fiscal year and that 2 06 he would like the Council to have a monthly breakdown of what has been expended. Mayor Huntoon said he felt if the Council were aware of the existing balance, better control could be had. Mayor Huntoon also recommended, that Council Members keep each other informed of intentions for attending meetings prior to actually making final arrangements. Council concurred with the Mayor. Council Members discussed the need for the Council Members to attend the Labor Relations Institute, the need for the continuance of Sister City Program and the status of the latter. Acting City Manager Elliott was requested to review and report back on the Sister City Program. Discussion was held as to whether the funding for the Sister City Program would be more appropriate under the Community Promotions seciton, rather than City Council. The Council determined that they would like to come back to this after completion of the budget review. Mrs. Andengaard responded to a question on Overhead Charges, by saying that in order to more accurately assign a direct cost to each department and for more effective cost accounting, certain costs such as a per square footage fee, elec- tric utility, water and sewer, etc., are charged as direct cost to each using de- partment. Discussion was held as to whether each department's budget should be tentatively approved as reviewed or whether approval should be delayed until all budgets have been reviewed. It was the Council's consensus that no formal action would be taken until all budgets have been reviewed. CITY CLERK City Clerk Ramos presented her budget saying is basically the same as last year's with the following exceptions: There is no election budgeted, there is an increase in the Legal Printing. Councilman Rehrer asked about the Switchboard Operator's Salary. Mrs. Ramos responded the Switchboard Operator's Salary is reflected in the Civic Center, but is supervised by the City Clerk. Councilman Rios inquired about the Secretary I position, asking what the person is assigned to do and whether it was a relatively new position. City Clerk Ramos stated that particular position releives on the Switchboard, does the microfilming for the City, processes the Liability Claims for the City, and maintains the Cemetery Records. Mrs. Ramos stated the position on a permanent basis is approximately 2 years and prior to that time the position existed as CETA funded for approximately 5 years. Councilwoman Cisneros inquired about the Vehicle Allowance, stating that last year it had been justified as due to the election and this year there is no election. Mrs. Ramos stated that was correct, however, in previous years there were sufficient pool cars, now there are only two which are in constant use by several departments who do not have an individual car assigned to them. Mrs. Ramos said that when she has to meet weekly time schedules at the two newspapers, there is not time to wait for a pool car. Mrs. Ramos said additionally, her vehcile is used all the time for travel to and from meetings. Councilwoman Cisneros stated that Mrs. Ramos has $1,000.00 budgeted already for Travel & Meetings. -- Mrs. Ramos responded that this was correct. The $1,000.00 is for meals, registra- tions and for other modes of travel other than vehicular, the $1,000.00 does not take into account the cost of vehicle travel; this is covered under the Vehicle Allowance. Acting City Manager Elliott explained that last year, the Vehicle Allowance was deleted for Department Heads and that certain department heads had been assigned an individual city vehicle, the elected positions retained their Vehicle Allowance and he has again left the allowance because the positions are elected and the cost is not significant. Councilman Rios asked the City Clerk what she felt was an adequate allowance. JUN 'r it