1991 DEC 03 REG MIN - Laserfiche WebLink

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reading of Ordinance No. 0-21-91. Moved by Councilman Roman, seconded by Councilman Lofy, to waive Full Reading and pass First Reading of ORDINANCE NO. 0-21-91. Unanimous vote. ORDINANCE NO. 0-21-91 - AN ORDINANCE OF THE CITY COUNCIL OF THE (First Reading) CITY OF COLTON AMENDING ARTICLE X OF THE UNIFORM TRAFFIC ORDINANCE NUMBER 1074. CITY MANAGER'S REPORTS AND RECOMMENDATIONS: Purchasing City Manager Stratton states that local agency purchasing policies are adopted by ordinance, pursuant to Government Code Section 54203. Established in 1960, the City of Colton's purchasing policies have been modified once, in 1981, to bring the City into conformance with the requirements of the California Public Contract Code related to public works projects. Colton's purchasing regulations treat all purchases as if they were public works projects. Any purchase which exceeds $5,000 must be advertised and awarded based on sealed bids accompanied by bidders security The cost for advertising can run as much as $1,000, the timeframe for receipt of goods is extended by 30 days, and the bid security requirement often increases the cost of the item purchased. Present purchasing regulations are aligned with sample ordinances available through the League of California Cities. This ordinance establishes a centralized purchasing system; prescribes a centralized purchasing system; prescribes formal bidding require- ments for the purchase of supplies and equipment when the purchase price is expected to exceed $10,000; requires written quotations for any purchase which exceeds $5,000; codifies the state requirements for bidding public works projects; and establishes bidding and award requirements for open market purchases and professional services agreements. The ordinance also allows the City to give some pre- ference to local businesses in instances where the City would be receiving sales tax, when the distance required to transport equipment for maintenance is excessive, or when there are tie bids. There is no anticipated increase of City expenditures. Savings in advertising and staff costs are anticipated to be approximately $15,000. Modification to the bidders security requirement should reduce the City's cost for a variety of supply and equipment items. After discussion on the proposed ordinance, upon Councilman Roman's request, City Manager Stratton indicates that she will obtain a vendor's written confirmation of verbal bid quote. Moved by Councilwoman Cisneros, seconded by Councilman Lofy, to waive Full Reading and pass First Reading of ORDINANCE NO. 0-22-91. 6