1998 ADJ JT MIN AUG 20 - Laserfiche WebLink

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------- --- I----- ____ - _L � __ __ 1. Discussion and comments by both Councilmembers and Commissioners as to how this recommendation would affect the organizations that would be using the facilities. PUBLIC COMMENT: Jimmy Rodriguez, Carl Rimbaugh Softball Team, President, requested to be a part of the process to determine the fee charge and asked for a breakdown as to the $70,000 cost for maintenance of the park facilities. Discussion continued with Councilmember Bennett's requesting that the following recommendation be referred to staff. (1) City form a 501-C-3, non-profit account; (2) City holds off on fees this year; (3) Over the next year the Leagues conduct fundraisers to help pay the fees; and (4) the funds collected go into the 501-C-3 account to be held for the purpose of paying the 1999 fees for the leagues that participated in fundraisers. Mayor Gaytan made a motion to approve Councilmember Bennett's recommendation and a waiver of fees for one year. With further dialogue Mayor Gaytan withdrew his motion. Discussion continued which included alternatives and options that may be available to offset fees including the recommendation made by Councilmember Bennett with comments from City Treasurer Williams regarding the 501-C-3 which is already in place for a specific city project area. 5:52 p.m. Councilmember Cook left their place at the dais in order to host a previously scheduled District 4 Community Meeting. Motion/second by Mayor Gaytan and Councilmember Bennett to approve the following which include the appropriate amendments; (1) Staff comprised of the Department Heads, City Manager, City Treasurer and the Parks and Recreation Commission work on the establishment of a 501-C-3, a non- profit account, and report back to Council. (2) Staff is to audit the true cost of facility use as it relates to the present fee structure and report back to Council. (3) That all Leagues and organizations that provide services to our youth that meet the criteria of traditional recreation partners are hereby served due notice that they have a 45 day window of opportunity to apply for a six month fee waiver: i.e. Leagues that provide service to youth; Ages 18 yrs and under; Organized Leagues; Recognized by a National Association; Cheerleader and Drill Team Groups; Located within the City of Colton;