1994 AGN JAN 18 I27 - Laserfiche WebLink

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� � � One of the t��o cameras is portable so it can be taken out into the '"fieId" to record events in the communiry f�r playback over the cable system on a tape delayed basis. Options (1} Contract out for Video Production Services: Under this option, the City wauld contract out Video ProducUon Services. This would provide for the necessary equipment and the related crew. Under this option the City would not have the burdens of providing for the production staff or the maintenance of the equipment. On the other hand, the current budget for thfls project has a finite air�ount of money that will run out after a relatively short period of time. A potentiai s�lution to this problem could be to re-negotiate a locai origination studio back into any new Franchise Agreement, (the prese�t agreement expires in lviarch 1995). Last Spring, we received �n "iniUal analysis" from -Pro Uideo Productions located here in the City of Colton. That analysis indicated a cos� of $993 per session, which could be paid from the funds currently aUailable for Yhis purpose for appro�mately iyvo yeass. Events in excss5 of City Council meetings would ` not be ineluded in this price. Advantages: • Under th.is option the Gity would not have the burdens of staffing ihe production of events or maintenance of the equipment. • The City wauld not ha�e to purchase e�pensive equipment that may become obsolete in less than five years: , Pitfalls: • The fundls we have budgeted for this purpose are finite and will be eachausted by this-contract in approximately 2 years. We have no guarantee that the cable.company will be receptive to having the provision: to provide a local originaUon .studio in a new franchise agreement. • Producti�n of events other ihan regularly scheduled Council meetings would be dane at addiUonal e�ense:�nd only when ihe Contractor is available to perform:additional services. (2) Purchase aaid operate the equipment in-houser The equipmes�t couldUbe purchased with the funds budgeted far this purpose. Operation of the equipment and the production, editing; etc., could be handled students from.local colleges; intems, or volunteers from ihe communi�:y with production experience as described below. Advantages: '• The City would better control over when and where to use of the e ui ment Events in addition to q p . Council meetings could be easily taped for playback over the cable system at very liftle cost and with very little notice. Pitfalls: . 2 Staffing could present a problem. Whenever you rely on students, intems and Yolunteers, there is always the possibility they will not show up when they are needed. A staff person should be trained to operate the equipment to back up if necessary. �-�--. �� --- - --�.-� �� I