1974 ADJ MTG MIN JUN 27 - Laserfiche WebLink

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Sts Mayor Huntoon then asked if the City had two automobiles sitting on the parking lot, would this fill the need of the four individuals involved, or do they need their own personal car on a steady basis. City Manager Huffaker stated that was correct, in fact, he stated the Planning Director and Recreation Coordinator now presently use their own vehicles on a continuing basis without compensation. City Manager Huffaker reported the four individuals involved were: City Manager, Planning Director, Recreation Coordinator, and the Electrical Utility Director. Councilman Hayes asked what would be done in the cases where the departments now have cars with radios -in them. City Manager Huffaker stated he personally did not want a radio as he felt he was readily available through his secretary and always keeps in touch when not in close proximity of City Hall. Mr. Huffaker said that in discussion with Mr. Harold Preece, he will probably be using the portable type that you carry in and out of your car. City Manager Huffaker said as he had previously indicated during budget session, he has dis- cussed this with other department heads and they have indicated they were favorable to the car allowance, so in the future, when a car needs to be replaced, he would like to place that department head on the car allowance policy. On motion of Councilwoman Spragins, seconded by Councilman Hayes and unanimously passed, Ad- ministrative Policy No. IV -C-6, Automobile Allowance was approved. Council Members' Expense Account Councilman Rehrer said at a previous budget session there was a proposal to add an expense account for City Council members. Councilman Rehrer stated he personally would not like to be included under this proposal as he prefers to have the City handle all of his expenses and would not like the idea of merely signing some type of paper to receive moneys for his expenses. City Manager Huffaker stated the paper involved would be an Affidavit and this affidavit has been prepared and submitted to the City Attorney for review. Mr. Huffaker said under the proposed method, Council members incurring an expense would submit their receipts to the City to receive their money or sign an affidavit itemizing their expenses. Councilman Hayes stated the expense account as he understood it, was there for use only if needed and then for those expenses incurred while on City Business. City Manager Huffaker replied this was correct. Mayor Huntoon stated he also felt negative about the additional $150.00 per month that has been added to the budget for each Council member's expenses. Mayor Huntoon said that he understood this had not been previously approved although it has been discussed. After further discussion, on Council consensus the amount of $150.00 per month per Council member for Expense Account was deleted from the Budget. Mileage Allowance City Manager Huffaker stated this item was to increase the present mileage rate of 80 per mile to 15� per mile and is for any employee who utilizes his/her private automobile while conducting City business. On motion of Councilwoman Spragins, seconded by Councilman Gonzales and unanimously passed, Administrative Policy No. IV -C-5, Mileage Allowance was approved. Air Pollution - Smog City Manager Huffaker stated Planning Director Williams has a report to give in regards to Smog. Planning Director Williams said the City had received a telegram in regards to a predicted Stage Two Warning or Smog Alert. Mr. Williams said this involves the Environmental Protec- tion Agency and goes back to procedures that the Agency established in October, 1973, for the South Coast Air Basin, which includes Los Angeles, Ventura, San Bernardino, Riverside Counties. - On the basis of the procedures of the EPA, a Federal Agency, the County of San Bernardino has come up with procedures on how to notify the various agencies in regards to smog alerts. Mr. Williams stated at this point, the telegram from APCD for San Bernardino County lists three possible things to do in regards to a second stage smog alert which they are predicting for tomorrow and these are: 1. Outdoor city parks and recreational areas be closed. Z. City fleet vehciles be limited to emergency use only. 3. Employee car pooling efforts be used to the maximum extent possible. Mr. Williams stated these three items are only recommendations by the APCD. Mr. Williams said it was his understanding that some groups, such as, school districts, some little league groups, the City of Fontana, and others are following these bulletins that are put out by the Air Pollution Control District. 4UN, 27 1974