1975 ADJ MIN JUN 24 - Laserfiche WebLink

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173 the men's recreation leagues the teams pay entry fees which are subsequently used to buy trophies that are awarded at the conclusion of their leagues. Council discussed Account 10-501 Special Gas Tax Fund - Use of Money and Property Interest on Investments, Account 822 - Damage to City Property on Page 6; and Page 7, Accounts appearing under Charges for Current Services, i.e., Connection Fees, Sale of Power. RECAP OF ACTIVITY BUDGET: City Manager Huffaker reported Pages 12 through 17 reflect the recap of appropriation recommendations within individual Activity budgets. RFV TFW OF ACTTV TTY RiTMETS City Council City Manager Huffaker reported the only significant change from last year's budget is an increase in the Travel & Meet- ing Expense account to allow more activity in Regional, State, and Inter -Governmental meetings. City Manager Huffaker reported Account 28 Travel and Meetings on Page 19 should be reduced by $2,000 as this amount is duplicated in the Community Promotion Budget Account. rOMMTTNT TY PR nMO T T nN - City Manager Huffaker reported funds are provided in this budget for promotion of the City with other branches of government, commercial and industrial interests, and the general public. The Travel & Meeting Expense account is increased to allow for improved relations with other government entities, pri- marily the Federal Government, to obtain funding for City projects and programs. The Miscellaneous Expense account includes $6,000 for community promotional activity, such as the Annual Homecoming Picnic, Mexican Independence Day, the Band Revue, Christmas Parade, Memorial Day, Christmas in the Park, and the San Salvador Church Fiesta. There is also included $10,000 to assist in the funding of the Chamber of Commerce, $10,000 which has been requested by the Bi -Centennial Committee, and $9,000 for the publication of a City-wide newsletter on a quarterly basis. Mr. Huffaker stated that at the last Council Meeting he had requested deletion of the $9,000 shown for a City wide newsletter, so the over all total should now read $35,600. Councilman Rehrer stated he has said the budget needs to be cut and he requests that the $10,000 requested by the Bicentennial Committee be cut to $5,000. City Manager Huffaker replied that would bring the over all balance down to $30,600. City Manager Huffaker reported the Chamber of Commerce had requested $20,000, however, he has recommended that only $10,000 of the request be funded. Mr. Huffaker said Chamber representatives are present tonight. Chamber of Commerce representatives Mr. Bill McGuern, Immediate Past President, Mr. John Creatura, Chamber President and Mr. Dale Isenberg, Chamber Manager, each explained the $20,000 requested. Mr. McGuern reviewed last year's work program, activities and success in bringing in two new businesses. Mr. Creatura compared the percentage of revenue generated through business licenses and real estate taxes paid by business versus the percentage of funds requested by the Chamber. Mr. Isenberg briefly explained some of the Chamber functions and gave examples of the type of information requests received in their office. After Council discussion, it was the Councils consensus to review this request of the Chamber of Commerce at a later time prior to final adoption of the budget. CITY CLERK: City Manager Huffaker reported an additional position of Secretary I was requested in this budget, however, it has been deleted because of fiscal restraints. Funds are provided in this budget for supplemental up -dating of the.new City Code; $3,000 for contract microfilming to aid in our Records Rentention program, and the cost of the General Municipal Election to be held in March 1976. Also, approximately $2,000 is included for rental of a Word Processing typewriter. Capital Outlay requests include funds for microfilming equipment which is needed in our Records Retention program. Mayor Huntoon asked for Clarification of a Word Processing Typewriter. City Clerk Ramos replied that the machine for all practical purposes is a standard typewriter with a memory built into it. Mrs. Ramos stated that her office is in dire need of a new typewriter, and it is felt that much more efficiency could be derived out of this machine. Mrs. Ramos explained that much of her typing work is of a repetitive nature, requiring two and sometimes more typings of identical material and that the memory typewriter has the capacity of storing information typed the first time for the purpose of automatically "playing back" or retyping the material as many times as necessary, on different forms or sizes of paper, at a rate of 150 words per minute mistake proof. Councilwoman Spragins stated that she has often wondered why the City Clerk found it necessary to have her Secretary present at Council Meetings. Mrs. Ramos replied the Secretary's presence at Council Meetings allows for smoother and more efficient performance of all duties involved. Mrs. Ramos said that although a backup tape recording is made of the meetings, if the Secretary were not present, she as City Clerk would have to take the time the following day to physically transcribe the minutes herself, keeping her from overseeing the distribution of work resulting from the Council Meeting, record- ing of legal documents, replies to correspondence on actions of the Council, completion of resolutions/ordinances, etc., or she would have to take time to dictate the minutes, or the Secretary would have to listen to approximately 2 1/2 hours of tape in order to transcribe the minutes. Mrs. Ramos further stated presently the Secretary takes shorthand notes from which she transcribes minutes for my review, should there be a disagreement area, the tape is played to reach a decision. Mrs. Ramos said the tape records are transcribed on a verbatim basis on special requests such as that of the City Attorney, City Manager, etc.